Executive Assistant

The ideal candidate will proactively provide extensive executive secretarial and office administrative support to the executives and other heads of departments ensuring efficient management of their offices.

Minimum Requirements

• A National Diploma or Degree in Business Administration, Business Science, Commerce, or other related fields.
• At least 5 years executive secretarial and/or office administration experience supporting senior executives in a professional environment.
• Experience with senior executive’s diary management and liaising with internal/external stakeholders.
• Experience in travel management, local and international.
• Advanced computer literacy with proficiency in MS office Suite (PowerPoint, Excel, Word and Outlook).
• Must have a valid driver’s license.
• Knowledge of SAP Business System will be an advantage.
• Experience in research or in data analysis will be an advantage.

Personal Qualities and Competencies

• Accuracy and analytical skills
• Outstanding organizational and time management skills
• Exceptional communication and interpersonal skills
• Ability to take initiative
• Ability to multitask in a fast-paced environment
• Excellent problem-solving skills
• Discretion and confidentiality
• Willingness to work extended hours

Key Responsibilities

• Provide administrative support and general day-to-day management in the Executives Offices.
• Planning and co-ordination of various meetings, ensuring that the relevant delegates are invited, venues are booked, and that refreshments are arranged.
• Registration and RSVP’s for Conference and Meeting attendance.
• Manage local and international travel, accommodation, visa and transport arrangements as required.
• Manage and process subsistence and travel advances and claims.
• Communication with key internal and external stakeholders.
• Preparation of documents, letters, agendas, memos, reports, emails and taking minutes of meetings as required.
• Maintain a secure, efficient, and accurate filing system (electronic and/or hardcopy as required).
• Manage ad-hoc projects or other administrative tasks as required.